Event Service Online Reservation Request

Within 2 hours of receiving a reservation request via this form, the Event Reservations team will contact the scheduler to confirm details and complete the booking. URGENT BOOKINGS OR UPDATES Please contact the Event Reservations team via phone if you need to schedule a conference to be conducted less than 24 hours from now or if you would like to update or cancel a previously scheduled event conference. (+44 (0) 1452 569 034) Please have your conference ID available when referencing your previously scheduled event conference.
*required fields
Scheduler Information:

First Name*		Last Name*
Company*		Country*
Phone*		Email Address*
Cost Centre (if applicable)

Speaker/Moderator Information:

First Name*		Last Name*
Chairperson/Speaker's Job Title*
Is the speaker/main line to be dialled out?* Yes No
Phone*
How long before the call would you like the speaker/main line to be dialled out to*
Will this Event have additional speakers? Yes No

Speaker 2 Information:

First Name		Last Name
Job Title
Is the speaker to be dialled out? Yes No
Phone*
How long before the call would you like the speaker to be dialled out to*

Speaker 3 Information:

First Name		Last Name
Job Title
Is the speaker to be dialled out? Yes No
Phone*
How long before the call would you like the speaker to be dialled out to*

If you require more than 3 Speakers on your Event, please add their information in the Additional Comment section at the bottom of this form.

Event Information:

Event Title*
Date*
Time*
Duration (minutes)*
Number of participants*
Will members of the Media be attending the conference?* Yes No

Call Entry Type*
Direct Entry*
Direct Entry is a service that provides a unique speaker and up to 4 additional access numbers plus the UK Standard International. This allows your participants direct and secure access to your conference. Direct Entry brings a whole host of features and benefits including:
• 5 key access numbers from worldwide locations • Expedited and streamlined call entry • Automating the access to your conference call • Additional security • Reduced hold times for your participant

Please enter up to 4 country dial in locations and specify the number type required e.g. UK Free Call, UK Local Call (UK Standard International number will be provided as Standard)




* Local call numbers can only be provided for countries within the EMEA region.

Direct Event*
Direct Event is a pre-registration service which allows your participants direct and secure access to your conference. With Direct Event, you get the best of both worlds; the variety of features available with Operator Assisted conferencing and the simplicity of automated conferencing. Direct Event brings a whole host of features and benefits including:
• Knowing who is planning to join your conference call • Reduced hold times for your participants • Automated access • Additional security • Expedited and streamlined call entry • Ability to capture additional information

Manual Answer*



Language of Conference

Conference type*	Standard Op Assist – The conference will be open as soon as the 2nd participant connects, all lines will be open for the duration of the call. This conference type is only recommended for up to 30 lines.
	Event Op Assist – All lines will be in a listen only mode (apart from the speaker/s). No Q&A is included.
	Event Op Assist with Q&A – All lines will be in a listen only mode (apart from the speaker/s). This is followed by a managed Q & A session.


Event Audio Services:
Check requested services
	Security/Restricted List (client provided): A list of conference attendees provided in advance by the client conference scheduler to the conference operators to verify each caller's name and/or other identifying information before allowing access to the conference.
	Communication Line: A private conference line between the customer and an InterCall Operator which allows information regarding the conference to be communicated via the phone without interrupting the main audio conference.
	First Name	Last Name
	Is the comms line to be dialled out? Yes No
	Phone*
	How long before the call would you like the comms line to be dialled out to*
	Leader View: An intuitive and easy to use online interface that allows moderators and speakers to view their audio participant's information and connections status. It also allows moderators to view and manage the Q&A queue. There is also a chat facility with the operator which can be used to prioritise questions.
	Participant List: A list of those who attended conference call which can be e-mailed to the hosting organisation after the conference call. (Maximum 5 pieces of information)
	Total Number of Lines (If your entry type is Direct Entry this is the only option available for the participant list) The participant list should be emailed to:
	Check what information you would like us to gather from participants Name Company Country City Other The participant list should be emailed to:
	Check what information you would like us to gather from participants Name Connect/Disconnect Times Company Country City Other The participant list should be emailed to:

Event Audio Recordings:

Check requested services
	WAV MP3 CD Audio
	Mailing Address:

	Encore Replay: An Encore recording is stored on the InterCall bridge and can be dialed into to listen to within the requested time limit
	How long would you like the recording be made available for? 2 weeks Other Please specify end date

	Transcription: Text of an audio conference typed into a word document.
	Delivery Status 24 Hours 48 Hours
	Entire Conference Q&A Session Only Presentation Only
	The transcription should be emailed to:

Additional Information:

Would you like to add a visual element to your event? By adding web to your audio call you increase participants understanding and retention of key points as they get a visual element in the form of an online PowerPoint™ presentation and could also get the opportunity to access the audio via their desktop speakers. For more information on our web services contact your InterCall Account Manager. If you don’t have the contact details of your Account Manager contact the reservations team at + 44 (0) 1452 569 034.)

Additional Comments

If you have any questions regarding the booking form please contact the Event Reservations Department on: + 44 (0) 1452 569 034 or email eventconnect@eventconnecteurope.com